Minutes of Mississippi Fijis, Inc.

Board of Directors Meeting

16 June 2001

 

Mississippi Fijis, Inc.  (The House Corporation) Board of Directors held its 3rd quarterly meeting on the 16th of March 2001.  Briar Jones, President, called the meeting to order followed by a prayer.

 

Roll

 

            Members present were James Brooks, Todd Campbell, Robert Cook, Mike Dietrich, Briar Jones, F.C. Lee, and Mike Richardson (Purple Legionnaire).

 

Officers Reports

 

President: Briar Jones presented and overview of the new Mississippi Fijis, Inc. House Corporation manuals.  The manuals include the following:

             

-       A schedule of meetings for the year

-       Names and addresses of the board members

-       A list of committee goals

-       The Charter of Incorporation

-       Proposed new bylaws

-       The lease with MSU for lot #10 of Fraternity Hill Subdivision

-       The standard lease agreement for undergraduate room and board

-       FY 2000 budget (August 2000 to August 2001)

-       House Corporation manual from International Headquarters

 

A motion was made by Mike Dietrich and seconded by F.C. Lee to resend the old bylaws and adopt the proposed new bylaws. (See Attached A-1). The motion passed.

 

Committee Reports

 

Fence / Fund Raising:

 

(A presentation by Gene Merkl, a landscape architect and contractor, was made at 1:00 p.m. just prior to the Mississippi Fijis, Inc. Board of Directors meeting)

 

F.C. Lee presented information from Trustmark National Bank for the proposed refinancing of the fraternity house and increasing the mortgage to $313,500. 

 

A motion was made by F.C. Lee and seconded by Robert Cook authorizing the president, Briar Jones, to execute a mortgage for $313,500 with Trustmark according to the terms previously secured by F.C. Lee. (See Attached A-2).  The motion passed.

Mississippi Fijis, Inc.

Minutes – 16 June 2001

Page 2

 

The board discussed Gene Merkl’s presentation.  It was decided that based on Mr. Merkl’s preliminary cost estimate (see attached A-3) the stained and scored concrete should be changed to washed aggregate, the existing washed aggregate paving should be reused where possible, the irrigation system should be deleted, the landscaping should be deleted, the storage paving should be deleted, the grill should be moved, a walk gate should be added, and a dumpster pad should be added.

 

A motion was made by F.C. Lee and seconded by Mike Dietrich authorizing the president, Briar Jones, to execute a contract for up to $74,000 with Gene Merkl to design and construct the backyard renovation with the modifications as outlined above (See Attached A-4).  The motion passed.

 

Mike Dietrich stated that he will make calls to all of the graduates who have recently discontinued the draft.

 

Graduate Relations:  Robert Cook was commended for the work he has completed on the ms.fiji.com web site.

 

Cook stated that he is having trouble gathering support from the undergraduates regarding Pig Dinner 2002.  Mike Dietrich and Robert Cook have had discussions about holding the 2002 Pig Dinner at the chapter house.  Pig Dinner would be restructured.

 

Correspondence:  A letter will be mailed to all graduates as soon as construction begins on the fence.

 

House Committee: 

 

A motion was made by Mike Dietrich and seconded by F.C. Lee that $400.00, for fire code violations, of the $810.00 fine be payable immediately.  The motion passed.

 

The meeting was adjourned.